Evening Session Lead Guidelines

Evening Session Lead Guidelines - PDF Format

Evening Session Lead,

Thank you for considering leading an Evening Session at GSAW on Wednesday Feb. 25, 2026. This guide describes your responsibilities as Lead. It will help you in submitting a proposal, planning your session, and is intended to maximize the benefit of your session to GSAW as a whole. Please review this information and contact gsaw@aero.org or 310-336-0454 if you have any questions.

Note: If your evening session has multiple leaders, only two leaders will be listed in the GSAW program.

Format: You may follow any format you wish as long as it fits within the allotted schedule. You may permit presentation of charts by attendees, a panel discussion, free-form discussion, or a combination. In the past, surveys given to attendees have shown that a discussion forum is preferred over a format full of presentations. A healthy exchange of opposing viewpoints is encouraged and provides the most productive results. In any case, chairs are asked to control the session and keep it moving. GSAW evening session schedule:

  • 5:30 p.m. Evening session starts
  • 6:30 p.m. Break/refreshments
  • 6:45 p.m. Evening session continues
  • 8:30 p.m. End of session

Advertising: We will use a short description from your proposal to advertise about your evening session on the GSAW website and at the GSAW event.

Resources: We will provide:

  • Computer projector
  • HDMI, VGA, and USB-C projector connectors
  • Easel and blank flipchart pad with markers
  • Microphones and speakers will be provided for larger rooms, if necessary
  • Attendee sign-in sheet
  • Permission to Reprint Forms
  • Note: Please bring your own laptop for your presentations. No Wi-Fi and/or internet will be provided, please ensure that presentations are downloaded and available on your laptop for presentation.

Clearance Information: Ensure there is NO classified information in your abstract or presentations. GSAW is an international event, and foreign nationals will be in attendance. Presentation slides will also be posted on the public GSAW website. If your organization has concerns about security or proprietary information, check to see if your briefing charts need to be cleared for publication. (All employees of Aerospace are required to have abstracts and presentations cleared.) You should begin the clearance process as soon as possible to ensure you do not miss any deadlines and that our committee has the ability to review your submission. GSAW is not responsible for verifying the classification level of your presentation.

We appreciate your interest in GSAW. With your participation, we look forward to a very successful workshop.

GSAW Program Committee
gsaw@aero.org