Poster Session Guidelines

Poster Session Guidelines

Poster Session Guidelines - PDF Format

Dear GSAW Poster Presenter,

Thank you for considering participating at GSAW. Please read the following guidelines very carefully. They will help you in assembling your poster proposal and successfully presenting it at the workshop.

Important Deadlines: Please note the following deadlines for material submissions. Please send your material to gsaw@aero.org:

Poster Proposals must be received by: Oct. 20, 2025
Acceptance/Non-Acceptance Notices Sent: Nov. 21, 2025
Accepted Permission to Reprint Forms Due: Jan. 26, 2026
Accepted Posters Due: Jan. 26, 2026

Proposal Submission:

  • Obtain a submission form at http://gsaw.aero.org/cfp/forms/.
  • Fill it out completely and submit to gsaw@aero.org by the deadline.
  • The GSAW Program Committee will review your submission and notify you of your acceptance or non-acceptance by November 21, 2025.

Clearance Information: For the UNCLASSIFIED general workshop, please ensure there is NO classified or controlled information in your proposal or presentation.The general workshop is an international event, and foreign nationals will be in attendance. Since your organization may have concerns about security or proprietary information, check to see if your poster needs to be cleared for publication. (Aerospace employees: Approval through the Office of Technical Relations is required for proposals AND posters.) You should begin the clearance process as soon as possible to ensure you do not miss any deadlines and that our committee has the ability to review your submission. GSAW personnel are not responsible for verifying the classification level of your poster.

Final Submittal: All in-person posters are due Jan. 26, 2026. GSAW is not responsible for printing or carrying your poster to the event. If your poster needs to be shipped, contact us for shipping information. You are responsible for any charges associated with shipping.

We appreciate your interest in GSAW. With your participation, we look forward to a very successful workshop.

GSAW Program Committee
gsaw@aero.org